Sunday, March 24, 2019

QCPC Special Board Meeting Minutes
March  11, 2019


VOTING BOARD MEETING ATTENDEES:  Steve Shapiro (President), David Mungo (Vice President), Jean Bustard (Player Development), Cheryl Francis (Treasurer), Kathleen Baker (Secretary)


BOARD MEETING ABSENTEES:  Candace Plumlee (Communications)


COMMITTEE CHAIRS ATTENDEES:  John Sicardi (Court Management)


GENERAL MEMBERSHIP ATTENDEES:  Bill Vollink and Kathy Vollink


  1. Meeting called to order by Steve Shapiro at 11:30 am., at Madera Clubhouse Patio.
  2. This meeting was a meeting to discuss the shade committee recommendations.  The Shade Committee members are Dave Mungo, Steve Shapiro, Bill Vollink, Tom Sharples and Paul Engstrom.
David Mungo gave the committee’s recommendations to the Board, as follows:
3 vendors gave design and  bids to the shade committee, one was a cantilever design that is typical at tennis courts.  It was a great design, but the cost was more than double from the other two bids.
The other two bids were of a sail design, focusing on the middle portion of the length of all upper courts (5 thru 12), forty feet of shade, having sun or shade option. Eight feet high on the South side and seven feet high on the north side, this gives good coverage for all times of the year, as the sun moves across the sky. On the North side, there will be shade but not to the baseline of  play on the courts. The material used has a 10 year warranty, UV material of the highest grade with marine grade thread. Experienced vendor proposed is Air and Shade in Tucson.


As a committee, we are recommending a more traditional style as  the cantilever bid is $27,550 for the upper and lower courts. Air and Sun have a bid of a little less than $12,000 for 40 feet with four 10 foot sail sections with 10 posts.  The other bid for sail shade came in at $22,000. There was also a vendor bid for $55,000 including upper and lower courts.


Steve will get a revised bid from Air and Sun to have additional shade cloth  13 ft wide and to have notches in the poles for a windscreen in the future on North poles.  There would be an additional expense between $12,000 to $14,000.


There was a motion to approve the Shade Sail by Wind and Air was approved.
Also approved was a motion to put $5,000 toward the proposed cost of shade
           sail.
3.   Other Business
  1. Discussion on times for organized play to follow primetime play with the seasons.
  2. Discussed the pickleball paddle representative for Selkirk, which has an introductory composite paddle for $50 and could give the club $20 out of the $50 sale.  Other reps give club 5% of sales. This would be a fundraiser for the club. We could also have a demo day to try paddles.
  3. Jean has concerns in regards to the shed securityand asked for an update onlights for the court.
Steve will ask in May, regarding the scheduling of lights to be installed on the pickleball courts.  In regards to the lock on the shed, there needs to be more security, as there are 8 missing paddles since the March 4th board meeting.  Agreed to have a keyed padlock placed on the shed. John Sicardi will look into purchasing a padlock for more security of the shed. Instruction paddles will go into the closet room next to the men’s bathroom.


4.   Next meeting - General meeting, Monday 25 at 1 pm at Kino Center.
     Meeting adjourned at 12:30 pm.